ICL

Administrative Assistant

Job Locations US-PA-Willow Grove
Position Number
PA551301
Department
Pennsylvania ICL
Type
Regular Full-Time
FLSA Status
Non-Exempt
Minimum Salary
USD $27,040.00/Yr.
Maximum Salary
USD $27,040.00/Yr.

Overview

JOB SUMMARY:

The Administrative Assistant is responsible for all administrative paperwork, telephone reception, scheduling, ordering supplies, data entry and low level report preparation.

Responsibilities

ESSENTIAL TASKS:

 

  • Answer telephones and transfer to appropriate staff member.
  • Meet and greet new residents and visitors.
  • Create and modify documents or enter data using Microsoft Office and other company software.
  • Perform general clerical duties including but not limited to: photocopying, faxing, mailing, and filing.
  • Maintain hard copy and electronic filing systems.
  • Sign for and distribute UPS/Fed Ex/DHL packages.
  • Research, price, and recommend purchase of office furniture and supplies.
  • Coordinate and maintain records for staff office space, phones, parking, and facility keys.
  • Setup and coordinate meetings and conferences.
  • Collect and maintain PC inventory.
  • Support staff in assigned project-based work.
  • Provide office orientation for new employees
  • Setup accommodations and food arrangements for facility visitors when assigned.
  • Comply with attendance and timekeeping rules and report reliably and regularly to work on an on-going basis.
  • Attend regularly scheduled staff meetings and supervision as well as in-service training and development activities.
  • Complies and promotes compliance with all applicable laws, regulations and agency policies helping to strengthen and maintain an ethical organizational culture.
  • Performs other job-related duties as assigned.

Qualifications

MINIMUM EDUCATION AND EXPERIENCE QUALIFICATIONS:

  • High school diploma and two years experience, preferably in a medical office or health care
  • Must be detail oriented, have excellent time management and computer skills

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