Administrative Assistant

Job Locations US-NY-Brooklyn
Position Number
Regular Full-Time
FLSA Status
Minimum Salary
USD $31,200.00/Yr.
Maximum Salary
USD $31,200.00/Yr.




Administrative assistant will complete billing (Medicaid, Medicare, self-payers) for all billable services provided. Responsible for Medicaid medical insurance billing and follow-ups.




  • Prepares and submits initial Medicare and Medicaid bills either electronically or by hard copy submission to ICL Accounting/Billing Department.
  • Reviews and confirms that appropr iate billing documentation has been obtained.
  • Secures medical documentation required by payors.
  • Runs assigned daily billing reports to determine account needs and updates files with current billing information.
  • Maintains knowledge of Medicaid and Medicare guidelines and applies that knowledge to billing as required by individual contracts.
  • Understands Medicaid,Medicare and Insurance billing,including coordination of benefits.
  • Works collaboratively with clinical staff and other staff to ensure that correct diagnosis/procedures are reported to Medicaid,Medicare and third party insurance carriers.
  • Monitors electronic transmission of claims to avoid delay in processing.Check and balance all claims/services were loaded and file was received.
  • Identifies monitors and corrects errors made on electronic and paper claims and follows up until service is properly documented and resubmit claims.
  • Works with Supervisor to maintain accuracy of reference materials and implementation of new billing codes and fee schedules.
  • Multi-tasks in various computer applications to gather billing and collection information.
  • Verifies data entry to ensure accuracy of imported/keyed data.
  • Works unbilled revenue reports to verify pending claims and bring them closure.
  • Reconciles open accounts to clearly establish client responsibility.
  • Performs related duties as required or as assigned by Supervisor.



  • High School Diploma or equivalent, preferably including coursework in bookkeeping and business
  • Post High School courses in Medicare/Medicaid billing,data processing, medical terminology or accounting highly desirable.
  • AA Degree preferred but not required.  
  • One year of Medical Billing/Collections experience or other insurance billing.    
  • Knowledge of Medicare, Medicaid and Managed Care guidelines. 
  • Good analytical skills and a high degree of accuracy.
  • Proficiency in Windows environment, with emphasis on Word and Excel.    
  • Ability to become proficient with EHR software.      
  • Effective written and verbal communication skills.          


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