ICL

Administrative Assistant

US-NY-Brooklyn
Position Number
MA551301
Department
Myrtle Avenue CR/SRO
Type
Regular Full-Time
FLSA Status
Non-Exempt
Minimum Salary
USD $28,000.00/Yr.
Maximum Salary
USD $28,000.00/Yr.

Overview

The Administrative Assistant is responsible for all administrative paperwork, telephone reception, scheduling, ordering supplies, data entry and low level report preparation.

Responsibilities

  1. Answer telephones and transfer to appropriate staff member.
  2. Meet and greet new residents and visitors.
  3. Create and modify documents or enter data using Microsoft Office and other company software.
  4. Perform general clerical duties including but not limited to: photocopying, faxing, mailing, and filing.
  5. Maintain hard copy and electronic filing systems.
  6. Sign for and distribute UPS/Fed Ex/DHL packages.
  7. Research, price, and recommend purchase of office furniture and supplies.
  8. Coordinate and maintain records for staff office space, phones, parking, and facility keys.
  9. Setup and coordinate meetings and conferences.
  10. Collect and maintain PC inventory.
  11. Support staff in assigned project-based work.
  12. Provide office orientation for new employees.
  13. Setup accommodations and food arrangements for facility visitors when assigned.15.  Attend regularly scheduled staff meetings and supervision as well as in-service training and development activities.18.  Performs other job-related duties as assigned.
  14. Complies and promotes compliance with all applicable laws, regulations and agency policies helping to strengthen and maintain an ethical organizational culture.
  15. Comply with attendance and timekeeping rules and report reliably and regularly to work on an on-going basis.

Qualifications

High school diploma and two years experience, preferably in a medical office or health care environment.

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