ICL

Property Leasing Agent

US-NY-Staten Island
Position Number
SO554101
Department
Staten Island Behavioral Network
Type
Regular Full-Time
FLSA Status
Non-Exempt
Minimum Salary
USD $38,000.00/Yr.
Maximum Salary
USD $38,000.00/Yr.

Overview

Under the general supervision of the Leasing Administration Manager, and in conjunction with the Director of Real Property, functions as part of a team, centralizing the leasing process for new and renewal leases: Assist in the search and location of apartments; Negotiate leases; Develop and manage tracking systems of apartment, repairs, expired and new leases, consumers in rent arrears; Perform routine clerical and administrative functions such as typing correspondence, reports, purchase orders, etc. scheduling appointments, organizing and maintaining paper and electronic files.

Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty listed satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the agency.

 

  1. Secures information, such as location of apartment and evaluates if apartment meet ICL guidelines and standards. Working with the Program and Real Property team, facilitate completion of lease process either manually or electronically as instructed. 
  2. Review new leases or renewals once received to ensure all necessary information is complete
  3. Monitor expired lease rent schedule to ensure renewals are received 60 – 90 days prior to expiration.
  4. Develop and maintain tracking system, while working closely with Finance and Entitlement Department for the consumers in rent arrears.
  5. Take pictures of apartments for approval of leases of apartments for new and renewal leases.
  6. Facilitate correspondence with landlord for necessary repair, maintaining return receipt mail log, as well as correspondence log, while working closely with Real Property to ensure repairs are made in a timely manner.
  7. Maintains up-to-date, new and renewal leases, consumer’s, landlord addresses and information.
  8. Functions as liaison to agency administrative and support departments: Coordinates communication and services from support departments, especially Facility Maintenance, Purchasing and Finance and Real Property.
  9. Responsible for overall office management, maintains supply of all forms and updates in a timely manner.
  10. Maintain up to date census data, ensure new admits and discharges are processed in a timely manner.
  11. Complete worksheet and subleases of newly admitted consumers in a timely manner.
  12. Provides reception services; receives phone calls and visitors with courtesy and professionalism direct incoming and outgoing calls and faxes in a timely and accurate manner.
  13. Responsible for Purchase Order management: monitors the inventory of program and office supplies, apartment furnishing and prepares purchase orders as needed. Follow through with purchasing process by placing orders, confirming deliveries and providing documentation to and from the Finance Department
  14. Assist supervisor in maintaining accurate and timely attendance records and other reports and records required by agency. Develops, maintains and updates program manuals and information. Transmits instructions from supervisor to appropriate staff orally, in writing or electronically and follows up to see that instructions are followed and deadlines are met
  15. Other job-related duties that may be assigned from time to time.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

 

  1. Ability to work with consumers/residents, families, and staff in a caring and respectful manner, and with due understanding of and consideration for cultural differences.
  2. Ability to establish effective working relationships with a variety of people at all level of organization.
  3. Ability to proficiently use Microsoft Office Suite (Outlook, Word, Excel, Powerpoint etc)
  4. Ability to quickly learn and master other computer software programs such as IMA
  5. Ability to design forms for the collection of information
  6. Ability to determine priorities
  7. Ability to meet all deadlines and productivity standards
  8. Ability to complete written forms and reports in an accurate and timely manner.
  9. Ability to communicate effectively with staff, consumers/residents, families, and the public.
  10. Ability to prepare accurate and timely documentation, reports and other written material as assigned.
  11. Ability to work independently, and to conform to all applicable safety and accountability measures
  12. knowledge of proper grammatical usage, punctuation and spelling
  13. Knowledge of agency policies and program policies, procedure and functions
  14. Speaking- ability to talk to others to effectively convey information
  15. Dependability-ability to report for work as scheduled on a consistent basis 
  16. Ethical-ability to understand and adhere to internal and external laws, rules, and policies 

 

Qualifications

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

 

High School diploma or GED and a minimum of 4 years administrative experience, in a real estate or property management office. Must be able to satisfactorily use computer word processing equipment and programs and type letters, reports forms and other documents. BA plus one (1) year or Associates plus two (2) years above experience.

 

 Drivers License required   

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