• Administrative Assistant

    Job Locations US-NY-Brooklyn
    Position Number
    Brooklyn TAP 4
    Regular Full-Time
    FLSA Status
    Minimum Salary
    USD $35,000.00/Yr.
    Maximum Salary
    USD $35,000.00/Yr.
  • Overview



    Administrative assistant will complete billing (Medicaid, Medicare, self-payers) for all billable services provided. Responsible for Medicaid medical insurance billing and follow-ups.




    • Prepares and submits initial Medicare and Medicaid bills either electronically or by hard copy submission to ICL Accounting/Billing Department.
    • Reviews and confirms that appropr iate billing documentation has been obtained.
    • Secures medical documentation required by payors.
    • Runs assigned daily billing reports to determine account needs and updates files with current billing information.
    • Maintains knowledge of Medicaid and Medicare guidelines and applies that knowledge to billing as required by individual contracts.
    • Understands Medicaid,Medicare and Insurance billing,including coordination of benefits.
    • Works collaboratively with clinical staff and other staff to ensure that correct diagnosis/procedures are reported to Medicaid,Medicare and third party insurance carriers.
    • Monitors electronic transmission of claims to avoid delay in processing.Check and balance all claims/services were loaded and file was received.
    • Identifies monitors and corrects errors made on electronic and paper claims and follows up until service is properly documented and resubmit claims.
    • Works with Supervisor to maintain accuracy of reference materials and implementation of new billing codes and fee schedules.
    • Multi-tasks in various computer applications to gather billing and collection information.
    • Verifies data entry to ensure accuracy of imported/keyed data.
    • Works unbilled revenue reports to verify pending claims and bring them closure.
    • Reconciles open accounts to clearly establish client responsibility.
    • Performs related duties as required or as assigned by Supervisor.



    • High School Diploma or equivalent, preferably including coursework in bookkeeping and business
    • Post High School courses in Medicare/Medicaid billing,data processing, medical terminology or accounting highly desirable.
    • AA Degree preferred but not required.  
    • One year of Medical Billing/Collections experience or other insurance billing.    
    • Knowledge of Medicare, Medicaid and Managed Care guidelines. 
    • Good analytical skills and a high degree of accuracy.
    • Proficiency in Windows environment, with emphasis on Word and Excel.    
    • Ability to become proficient with EHR software.      
    • Effective written and verbal communication skills.                                 





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