ICL

  • AP Generalist

    Job Locations US-NY-New York
    Position Number
    FD507706
    Department
    Finance Department
    Type
    Regular Full-Time
    FLSA Status
    Non-Exempt
    Minimum Salary
    USD $41,300.00/Yr.
    Maximum Salary
    USD $41,300.00/Yr.
  • Overview

    JOB SUMMARY:

     

    Under the direct supervision of the AP Manager and in accordance with the Finance Departments Policy and Procedures, the AP Generalist will be required to accurately calculate numerical data, which particularly pertains to rents, pursuant to lease agreements, credit card reconciliations, vouchering of vendor invoices, reconciling petty cash replenishments and travel expenditures.

     

    Responsibilities

    ESSENTIAL TASKS:

    To perform this job successfully, an individual must be able to perform each essential duty listed satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the agency.

     

    • Process all new leases, and ensure landlord payments are made on a timely basis. Communicate and follow up with Real Property department for any holdovers, vacancy reports or lease modifications.
    • Reconcile all landlord statements, research and correct any discrepancies.
    • Respond timely to all landlord inquiries.
    • Audit and process credit card statements, employee expenditure records and purchases made on all corporate credit card accounts. Ensure accurate coding to the respective expense accounts.
    • Prepare utility auto payment allocations and spread sheet for posting to general ledger.
    • Process all rent checks on a monthly basis and checks for new leases as require.
    • Reviewed coding, input and post invoices to Microsoft Dynamics SL Accounts Payable module.
    • Match invoices with purchase orders and procure appropriate receipts for all goods and services.
    • Communicate effectively with program staff and vendors to ensure that all required documentation is obtained prior to payment.
    • Maintain multiple vendors’ accounts with strong time and project management skills.
    • Handled vendor inquiries, statements and reconciliation as assigned.
    • Maintained all supplementary accounts payable spreadsheets for auditors and reporting purpose.
    • Review aging report regularly to ensure invoices are paid within net terms.
    • Match invoices to checks; obtain all the appropriate signatures prior to check release.
    • Maintain a coherent filing system, in accordance with the company policy and accounting practices.

    Qualifications

    MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

     

    Bachelor Degree in Accounting/Finance plus a minimum of 1-3 years bookkeeping/accounts payable experience. Must have experience with accounting software as well as strong Microsoft Excel skills.

     

    ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

    •  Must possess the ability to accomplish diverse assignments, exhibit competency in time management and organization with strong interpersonal dexterity.
    • Ability to perform mathematical computation and calculations.
    • Must exhibit interest in being a team player with all its affiliated characteristics.
    • Must be able to use common office record-keeping and filing systems and processes
    • Ability to code and decode data for the purposes of machine processing, statistical analysis and similar office processing
    • Ability to read and apply regulations, procedures, etc. used in office processing

     

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