ICL

  • Program Secretary

    Job Locations US-NY-Brooklyn
    Position Number
    MA551301
    Department
    Myrtle Avenue CR/SRO
    Type
    Regular Full-Time
    FLSA Status
    Non-Exempt
    Minimum Salary
    USD $28,000.00/Yr.
    Maximum Salary
    USD $28,000.00/Yr.
  • Overview

    The Administrative Assistant is responsible for all administrative paperwork, telephone reception, scheduling, ordering supplies, data entry and low level report preparation.

    Responsibilities

    1. Answer telephones and transfer to appropriate staff member.
    2. Meet and greet new residents and visitors.
    3. Create and modify documents or enter data using Microsoft Office and other company software.
    4. Perform general clerical duties including but not limited to: photocopying, faxing, mailing, and filing.
    5. Maintain hard copy and electronic filing systems.
    6. Sign for and distribute UPS/Fed Ex/DHL packages.
    7. Research, price, and recommend purchase of office furniture and supplies.
    8. Coordinate and maintain records for staff office space, phones, parking, and facility keys.
    9. Setup and coordinate meetings and conferences.
    10. Collect and maintain PC inventory.
    11. Support staff in assigned project-based work.
    12. Provide office orientation for new employees.
    13. Setup accommodations and food arrangements for facility visitors when assigned.15.  Attend regularly scheduled staff meetings and supervision as well as in-service training and development activities.18.  Performs other job-related duties as assigned.
    14. Complies and promotes compliance with all applicable laws, regulations and agency policies helping to strengthen and maintain an ethical organizational culture.
    15. Comply with attendance and timekeeping rules and report reliably and regularly to work on an on-going basis.

    Qualifications

    High school diploma and two years experience, preferably in a medical office or health care environment.

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