Directs and Supervises Personnel:
- Establishes and maintains work schedules in accordance with agency policy and assignments of staff.
- Responsible for managing the completion of time clock edits of staff who report to this position.
- Monitors and ensures staff compliance with the agency's time and attendance policy; recommends disciplinary action for those out of compliance.
- Manages the completion of performance evaluations, recommends staff for the employee recognition award and promotions.
- Conducts staff supervision in accordance with agency and division policy.
- Administers disciplinary actions in accordance with agency disciplinary policy, conducts disciplinary counseling, completes disciplinary action reports, and recommends employee terminations as needed.
- Ensures that staffs have attended required in-service training and schedules employees to attend both in-service training and training provided by vendors; conducts training on clinical subjects, charting, fire safety plan, fire drills, emergency plans and procedures, building security, volunteers and interns, and site specific exposure control plan.
- Promotes positive employee morale and a culture of compliance in the work environment to stop or eliminate sexual harassment or any form of employee harassment or employee discrimination; responsible for taking complaints of sexual harassment, informing the Human Resources Department of the complaint, and investigating the complaint (as directed).
- Monitors employee accrual totals, approves or recommends approval of employee requests for time off, and notifies the Department of Human Resources when an employee should be placed on or taken off Family and Medical Leave (FMLA). Maintains contact with staff while out on FMLA.
Provides Quality Assurance Oversight:
- Promotes compliance all applicable Federal and State laws, regulations and Department of Homeless Services and Veteran’s Administration policies and procedures; acts to strengthen and maintain an ethical organizational culture.
- Coordinates with the Department of Quality Assurance and Improvement and the departments in the Administrative Division for staff assistance in the preparation for an audit.
- Develops plans of corrective action, incident reports, and program evaluation reports addressing areas that need improvement.
- Conducts length of stay reviews in the weekly supervisory meeting with Associate Program Managers, Case Manager Supervisors, and Unit Supervisors
- Assists with collecting data and keeping documentation on vacancy, admissions, discharges, infractions, incidents, and illnesses on a daily basis and will gather from staff on a monthly basis statistics on service utilization and referral sources.
Maintains Property Safety and Accountability:
- Promotes accountability and serviceability of all ICL property assigned to the program; reports lost, stolen, missing, or damaged property in accordance with ICL policy; conducts initial investigations of property that is lost, stolen, missing, or damaged.
- Facilitates the purchase of supplies and equipment; properly secures all property and equipment.
- Conducts regular inspections of vehicles and property to ensure cleanliness, accountability, and serviceability.
- Conducts regular inspections of resident rooms to ensure property accountability and serviceability.
- Enforces key internal control procedures to ensure the safety, security, functionality and a well-kept appearance of the facility.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of the management process, especially as it applies to not-for-profit organizations
- Knowledge of Microsoft Office software
- Effective staff management skills: Planning, scheduling, assigning and directing of work; appraising performance; rewarding and disciplining; and addressing complaints and resolving problems.; selecting, training and developing employees; directing employees toward desired objectives; delegating, motivating, and controlling the essential work functions (e.g. developing performance standards, measuring results, taking corrective action)
- Effective organizational skills (e.g. planning, scheduling, prioritizing tasks, organizing and allocating resources)
- Financial/accounting skills sufficient to understand the program’s budget and related financial reports
- Effective presentation skills (e.g. prepare and deliver a written or spoken presentation with supporting materials)